White-glove to self-serve: Redesigning a virtual service agent for Scale
AN ASK FROM ATLASSIAN
Atlassian acquired a virtual service agent (VSA) startup built on a high-touch, concierge model. The ask: integrate it into Jira Service Management and scale it into a feature millions of teams could use on their own.
RESULTS
42% engagement and 100% completion rate on the intent library, proving the self-serve model could scale without hand-holding.
Feature adoption validated the pivot to generative AI — customers chose the lower-friction path.
Roadmap handover seeded the VSA's integration with Atlassian's Central AI org.
PROBLEM
The white-glove model had hidden dependencies
The white-glove model ran on invisible labour — agents who monitored, refined, and improved behind the scenes. A straight lift-and-shift wouldn't give admins a self-serve product. It would just leave them doing a job they were never set up to do.
Current E2E journey map identifies self-serve gap
Improved user flow for project and site admins for the virtual agent
Help seeker user flow
INTRODUCING
The virtual service agent
The Virtual Service Agent (VSA) is our chat-based service automation tool. It provides quick answers to customers and helps admins reduce ticket volume while delivering consistent support at scale.
Cheddar brand: Technology as an enabler
Young consumers are enthusiastic adopters of technology. They see it as an enabler, a way for them to get ahead. Our brand references the retro futuristic style of the early 2000s (Y2K). Y2K was when our young consumers first came into contact with the internet. Our nostalgic brand identity references that period and brings an optimistic view of technology.
Key features
As a content business, our first transition is deal discovery where we want Gen Z to have fun while discovering deals from the brands they love. However, we plan to rapidly expand beyond this. Cheddar’s value proposition transitions as it delivers capability, increasing reach and depth of engagement.
Boost
Boosts use FOMO to drive daily engagement. A powerful reason to re-open the app every day and exclusive space for brands to showcase scarce, high-value deals
Survey
In app micro-interactions create opportunities for consumers to engage beyond deals. Short and simple question that appears in the stream to gather insights from our consumers.
Stacked deal
Design variations for different purposes enable consumers to quickly understand the value of the deal in a glance. Stacked deal cards are deals on deals that bring maximum value for users.
Cashbacks and points system
Points incentivise high value behaviours and own white space in market. Key to incentivising activity outside of deal redemption (e.g. referrals, surveys, card linking etc.)